Tools catalog
Every built-in tool, explained.
What each tool does, why it matters, and a short tutorial to get you running it in minutes. Whatever isn't here yet, you just describe — Spandbox builds it.
Sales & Point of Sale
Sell on any device, get paid any way, update your books instantly.
Products & Services
One catalogue for everything you sell.
Purchasing & Suppliers
Order, receive and reconcile — in one ledger.
Money, Debts & Credit
See what you owe, what you are owed, and chase it down.
Reports & Insight
Understand the business, then export it as a clean report.
Team & Roles
Add staff with the right access — accountability built in.
Hospitality Operations
Restaurants, bars and hotels run on the same platform — just a different floor.
Sales & Point of Sale
Sell on any device, get paid any way, update your books instantly.
Ring up retail or wholesale sales from a phone, tablet or computer. Accept cash, mobile money or credit, hand over an instant receipt, and watch revenue and your records update in real time — with no extra data entry.
- Retail and wholesale pricing in one flow
- Cash, Mobile Money (MoMo) and credit/loan sales
- Instant printable & PDF receipts with your logo
- Returns and refunds tracked against the original sale
- Every sale updates your records and reports automatically
How to use it
- 1
Open Quick Sell
Tap Quick Sell, search a product by name, and add it to the cart. Adjust quantity if needed.
- 2
Choose payment
Pick Cash, MoMo or Loan. For a loan, attach a customer so the debt is recorded automatically.
- 3
Confirm & print
Confirm the sale — the receipt prints and the dashboard updates instantly.
Products & Services
One catalogue for everything you sell.
Organise what you sell — goods, services or both — into categories with prices and costs. For physical goods, quantities update on every sale and purchase, and Spandbox tells you before anything runs out.
- Products and services grouped into categories
- Cost and selling price tracked for profit calculations
- Quantities on hand updated by every sale and purchase
- Alerts with a minimum level per item
- Specialised tools (e.g. water/bottles) when you need them
How to use it
- 1
Add a category
Create categories like "Drinks" or "Consulting" so your catalogue stays organised.
- 2
Add items
Add each product or service with its price, cost and — for goods — a minimum level.
- 3
Let it watch
When something drops below its minimum, Spandbox flags it so you reorder in time.
Purchasing & Suppliers
Order, receive and reconcile — in one ledger.
Raise purchase orders, keep a clean supplier directory, and reconcile deliveries against what you ordered. Pay in full or on credit, and let on-credit purchases flow straight into your debts ledger.
- Purchase orders with line items and totals
- Supplier records with contact details
- Pay in full or on credit (auto-creates a payable)
- Receiving a delivery updates your records automatically
How to use it
- 1
Add a supplier
Record your supplier once with their phone and details.
- 2
Raise a purchase order
Add the items and quantities you are buying and set the payment terms.
- 3
Receive it
Mark the order received — your records update, and any credit becomes a tracked debt.
Money, Debts & Credit
See what you owe, what you are owed, and chase it down.
Record expenses, follow what customers owe you and what you owe suppliers, and run installment plans — without a spreadsheet. Send SMS reminders to debtors, individually or in bulk.
- Customer debts (debtors) and supplier debts (creditors)
- Installment payments with running balances
- Expense tracking by category
- SMS debt reminders — to one person or many at once
How to use it
- 1
Open Debt Management
See debtors and creditors with outstanding balances at a glance.
- 2
Record a payment
Log an installment against a debt; the balance updates automatically.
- 3
Send a reminder
Select debtors and send an SMS reminder in one tap (where SMS is enabled on your plan).
Reports & Insight
Understand the business, then export it as a clean report.
See sales, purchases and product performance at a glance. Filter by any date range and export branded PDF reports in seconds — for yourself, your accountant or your bank.
- Sales, purchase and product/category reports
- Any date range, including custom periods
- Branded PDF export with your shop details
- Profit view (revenue minus cost) built in
How to use it
- 1
Pick a report
Choose a product or category report from the Reports section.
- 2
Set the period
Filter by today, this month, or a custom date range.
- 3
Export
Download a branded PDF to share or keep for your records.
Team & Roles
Add staff with the right access — accountability built in.
Add staff members with precise permissions and see exactly who did what and when. Every important action is logged, so accountability is part of how the business runs — not an afterthought.
- Staff accounts with per-section permissions
- Activity log of who created/changed/deleted what
- Owner (superadmin) keeps full control
- User limits scale with your plan
How to use it
- 1
Add a user
Create a staff account and choose which sections they can access.
- 2
Set permissions
Grant only what they need — sales, purchases, reports, and so on.
- 3
Review activity
Open the Activity log any time to see exactly what each person did.
Hospitality Operations
Restaurants, bars and hotels run on the same platform — just a different floor.
A restaurant, bar, motel, hotel or lodge gets its own vertical inside Spandbox, built on real operating patterns: a Kitchen Display System that routes each dish to the right station, table reservations and room bookings, split bills and tips, bar pour-cost tracking against recipe theory, and a digital menu guests scan and order from on their own phone — with the order landing straight in the kitchen. One hotel can run its restaurant and bar on the same account, and bill a guest's dinner straight to their room.
- Kitchen Display System — orders routed and tracked by station, from fired to served
- Table reservations and split bills — by item or by amount, with tips handled honestly
- Bar pour-cost tracking — poured volume vs. recipe theory, so over-pouring shows up
- Room bookings, guest folios and housekeeping for motels, hotels and lodges
- Bill a restaurant or bar tab straight to a guest's room
- A digital QR menu — guests browse, order and the kitchen gets it instantly, no app to install
- The same offline-first, multi-branch, reporting and team-permission foundation as every other Spandbox business
How to use it
- 1
Build your menu
Add categories and dishes, link them to their ingredients, and design how the menu looks with the drag-and-drop menu builder.
- 2
Take the order
Seat a table (or open a bar tab), send the order to the Kitchen Display System, and track it from fired to served.
- 3
Close it out
Split the bill by item or amount, add a tip, or bill it straight to a guest's room if they're staying with you — then it's a normal sale in your reports.